Privacy Policy

Your privacy and security are very important to us. This privacy policy describes the information and data we collect when you use our website, products and services and how we use it.

If you have additional questions or require more information about our Privacy Policy, do not hesitate to contact us through email at

1. What data do we collect?

1.1 Information you provide to us

We collect Personal Data from you when you interact with our website or our services. This can be information you provide when subscribing to use our product, including information such as your name, your email address, your company, address, billing information and such other information that is identifiable data about you, or information provided by you when filling out a contact form on our website. You may also provide information to us via email or other channels by requesting our services or for example by emailing our sales or support team.

1.2 Information we process on behalf of our customers when using Microspace Subscription Service

Microspace provides a service to our customers to create personalized environments to share information with their clients. As such, when our customers use our service, they may collect and store personal data about you, such as your name, company, email address or other information about you. In the context of using our service, we have access to the personal information in the microspaces, contacts and automated emails sent by Microspace on our customers' behalf.

We do not control the content of our customers' Microspace accounts and environments or any personal data which our customers collect while using our Microspace Subscription Service. We store and process personal data on behalf of and only as instructed by our customers as described in our Data Protection Agreement and Service Agreement. We will never access this information as required by us to comply with applicable laws, unless absolutely necessary to provide the Microspace Subscription Service. Any responsibility connected with controlling personal data and complying with applicable privacy laws is the sole responsibility of our customers when providing instructions to Microspace for processing this personal data.

1.2 Information we collect and process when you use the Microspace Subscription Service

We collect usage data when you or your clients interact with the Microspace Subscription Service. This includes personal data which has been modified to not be unidentifiable as you, for example through anonymisation or aggregation. Usage data may be collected by us to analyse usage trends on our website or during your use of our services and can be collected directly by the Microspace Service or via third-party tools.

You may connect your Microspace Subscription Service to a third party for integration purposes (such as via Zapier). You are responsible for reviewing before authorizing any third-party tool to access your information on Microspace.

We may collect and store information about you when you use the Microspace Subscription Service such as when you access and login to our service and other information such as which device and location you are accessing the service from to improve our services.

1.3 Other Information we collect about you

We may collect information about you such as information available from public sources, such as social media sites for sales and marketing purposes. We may also collect data about you when you visit our website for web analytics purposes in an automated way through the use of cookies. We will ask for your consent to use cookies, and you may opt out at any time.

2. How do we use your data?

As a visitor to our website, we use your information in an aggregated and anonymized way such as web analytics to analyze the effectiveness of our information, content and offerings.

As a customer, we use the information you provide us to communicate with you and to provide services to you.

We may send you notification, billing, project and other account-related emails. Additionally, we may send you information about releases and updates to our products and services as well as changes to one of our policies. The information may also be used to answer support requests and fix technical issues. We may share your information with third-party tools you wish to connect to.

Usage data we collect when you or your clients use the Microspace Subscription Service may be used to provide analytics features to you and for us to improve our products and services. We may use your usage data to detect if your usage is within the purchased pricing tier. We may use aggregated and anonymized data for sales and marketing purposes.

We may use your data to comply with applicable laws and to ensure the security of our services by analyzing and preventing incidents from occurring.

We may use your information to communicate with you about new products, services and offerings and for sales and marketing purposes. You may opt out of these communications at any time.

3. What is our legal basis for collecting your data?

The purpose of collecting your personal data is for us to perform a contract we have with you or because you are in the process of closing a contract with us. All other personal data is collected by us because you have consented to that particular purpose.

4. With whom do we share your data?

We do not share your data with third parties unless it is required to provide our services. This is limited to products and services such as hosting, billing and customer engagement.

5. How do we store and secure your data?

We implement and maintain suitable technical and organisational measures to help protect your personal data from any unauthorized access.

We store your personal data for the duration that is necessary for us to provide you our services. On termination or expiration of your Microspace Subscription Service, we will delete all personal data taking into account any grace period in accordance with Service Agreement. This is applicable except where we are required by applicable laws to retain some or all your personal data or where we have stored backups of your personal data in our backup storage. Backups are securely stored and are not accessible for processing.

You may request the immediate permanent deletion of your account by contacting us at and after identity verification. Any additional cost arising in connection with the return or deletion of personal data after the termination or expiration of the Service Agreement shall be borne by the Customer.

6. How do we process and transfer your data?

Microspace complies with the European General Data Protection Regulation 2016/679 (GDPR) and all applicable data protection laws. For more information about our Data Protection Agreement please go to

7. How can you access and control your personal data?

You have some legal rights pertaining to your personal data. You have the right to request access to the personal data we store about you and to request us to correct your data. You may request that we delete your personal data. You may opt out or withdraw consent from our communications. You may also request the transfer of your personal data.

Contact us at if you wish to submit a request or if you have any questions regarding our privacy policy or this clause.

Last revised January 25, 2023.

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